Policy Notice Requirements

Policy Notice Requirements

Below, please find a list of the policies as an annual notification to students, staff, parents/guardians, or all of the above.

Visit the BoardDocs Link to get you to these school policies.  Use the search bar and type in the policy number for review of each policy.

Policies Requiring/Recommending Annual Notice:

6. Meetings
7. Discrimination/Title IX Sexual Harassment Affecting Students

103.1. Nondiscrimination – Qualified Students With Disabilities

104. Discrimination/Title IX Sexual Harassment Affecting Staff

105.1. Review of Instructional Materials by Parents/Guardians and Students

113. Special Education
114. Gifted Education
115. Interscholastic Athletics

123.1. Concussion Management

123.2. Sudden Cardiac Arrest

138. Language Instruction Educational Program for English Learners
139. Migrant Students
140. Standards for Persistently Dangerous Schools
141. Standards for Victims of Violent Crimes
142. Student Services
143. Enrollment of Students
144. Immunizations and Communicable Diseases
145. Attendance
146. Health Examinations/Screenings

209.1. Food Allergy Management

209.2. Diabetes Management

210. Medications

210.1. Possession/Administration of Asthma Inhalers/Epinephrine Auto-Injectors

216. Student Records
217. Student Discipline

218.1. Weapons

222. and 323. Tobacco and Vaping Products – Students and Employees
223. Searches
224. Student Rights and Responsibilities

235.1. Surveys

237. Electronic Devices
238. School Wellness
239. Hazing
240. Bullying/Cyberbullying
241. Student Recruitment
242. Performance Assessment of Superintendent/Assistant Superintendent
243. Budget Adoption
244. District Audit
245. Local Taxpayer Bill of Rights
246. Facilities and Workplace Safety

707 Use of School Facilities (Boy Scouts Act)

716. Integrated Pest Management
717. Emergency Preparedness and Response
718. Child Abuse
719. Food Services

810.2. Transportation – Video/Audio Recording

823. Naloxone
824. Maintaining Professional Adult/Student Boundaries
825. Public Attendance at School Events
826. Public Complaint Procedures
827. Title I Parent and Family Engagement

Policies Requiring/Recommending Notice:

100. Comprehensive Planning (plans must be made available for inspection for 28 days)
101. Curriculum
102. Adoption of Textbooks
103. Resource Materials

113.4. Confidentiality of Special Education Student Information

115. Career and Technical Education
116. Extracurricular Activities
117. Assessment System

137.1. Extracurricular Participation by Home Education Students

140.1. Extracurricular Participation by Charter/Cyber Charter Students

203.1. and 314.1. HIV Infection – Students and Employees

217. Graduation

218.2. Terroristic Threats

220. Student Expression/Distribution and Posting of Materials
221. Controlled Substances/Paraphernalia
222. Suspension and Expulsion
223. Homeless Students
224. Dating Violence
225. Employment of Superintendent/Assistant Superintendent

309.1. Telework

332. Working Periods
333. Professional Development
334. Family and Medical Leaves
335. Responsibility for Student Welfare
336. Drug and Substance Abuse
337. Purchases Subject to Bid/Quotation
338. Federal Fiscal Compliance
339. Service Animals in Schools
340. Public Records
341. Transportation

810.1. School Bus Drivers and School Commercial Motor Vehicle Drivers

810.3. School Vehicle Drivers

815. Acceptable Use of Internet, Computers and Network Resources
816. Suicide Awareness, Prevention and Response
817. Conflict of Interest
818. Breach of Computerized Personal Information
819. Public Relations Objectives
820. Volunteers

Safe2Say Something Procedures

Title VI, Title IX, Section 504, the Age Discrimination Act, Title II of the Americans with Disabilities Act, and the Boy Scouts of America Equal Access Act

Several federal statutes protect the rights of beneficiaries not to be discriminated against in programs or activities receiving federal and/or state financial assistance. Specifically, the following statutes prohibit discrimination: Title VI, 34 C.F.R. § 100.6(d) (race, color, ethnicity, and national origin); Title IX, 34 C.F.R. § 106.9 (sex and pregnancy); Section 504, 34 C.F.R. § 104.8 and Title II, 28 C.F.R. § 35.106 of the Americans with Disabilities Act (disability); and the Age Discrimination Act, 34 C.F.R. § 110.25 (age). The Boy Scouts of American Equal Access Act, 34 C.F.R. § 108.9 requires public schools to provide equal access to the use of school property to the Boy Scouts and other designated youth groups.

The regulations implementing the above statutes require school districts to notify students, parents, and others that they do not discriminate on the basis of race, color, ethnicity, national origin, sex, pregnancy, disability, or age, and that they provide equal access to the Boy Scouts and other designated youth groups. The regulations contain minor differences relating to the required content of the notices and the methods used to publish them.

The U.S. Department of Education’s Notice of Non-Discrimination describes the content requirements of notices under these statutes, including the methods of notification required by Title IX and Section 504, and contains a sample notice of non-discrimination school districts may use to meet the requirements of all of the above statutes. NOTE: The notice must include the name or title and contact information of the coordinators designated to handle complaints under Title IX (34 C.F.R. § 106.8), Section 504 (34 C.F.R. § 104.8), the Americans with Disabilities Act (28 C.F.R. § 35.107), and the Age Discrimination Act (34 C.F.R. § 110.25).

Pursuant to new Title IX regulations effective August 14, 2020, instead of notifying only students and employees of the Title IX Coordinator’s contact information, schools must also notify applicants for admission and employment, parents or legal guardians of elementary and secondary school students, and all unions of the name or title, office address, e-mail address, and telephone number of the Title IX Coordinator. Additionally, schools must prominently display the required contact information for the Title IX Coordinator on their websites.

Individuals with Disabilities Education Act

Under the Individuals with Disabilities Education Act (IDEA), a school district must give parents of a child with a disability a copy of its procedural safeguards one time per year, and upon initial referral or parental request for an evaluation, the filing of a first request for a due process hearing, a disciplinary action constituting a change in placement, and at the request of a parent. 20 U.S.C. § 1415(d)(1)(a); 34 C.F.R. § 300.504(a). The notice must fully explain the IDEA’s procedural safeguards in an easily understandable manner, and in the native language of the parents unless it is clearly not feasible to do so. 20 U.S.C. § 1415(d)(2); 34 C.F.R. § 300.504(c), (d). Parents may choose to receive the procedural safeguards notice and other notices under the IDEA by email, if the LEA makes this option available. 20 U.S.C. § 1415(n); 34 C.F.R. § 300.505.

The U.S. Department of Education’s Model Form: Procedural Safeguards Notice provides guidance on required content of forms under the IDEA. NOTE: The procedural safeguards notice requirements in the IDEA also apply to parents of homeless children with disabilities. For more information, see Question B-2 in Questions and Answers on Special Education and Homelessness by the Office of Special Education and Rehabilitative Services and the Office of Elementary and Secondary Education.

The U.S. Department of Education analyzed when and how parents must be notified before “records containing personally identifiable information are destroyed under Part B of IDEA.” The question considered was whether “under 34 C.F.R. § 300.624, a school district must specifically notify parents at the time the district intends to destroy [a student’s] records or whether such notice must be provided at the time the records are no longer needed.” The Department provides a letter that states under the IDEA, parents must be informed when the personally identifiable information is no longer needed to provide services. NOTE: The Department also addresses inquiries concerning the implementation of IDEA Part B procedural safeguards in the current COVID-19 environment in guidance released June 30, 2020.